Sunday 23 June 2024
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Common Event Planning Mistakes and How to Avoid Them

Common Event Planning Mistakes and How to Avoid Them

The U.S. consistently ranks event planning as one of the most demanding jobs. Event planners are often stressed out by having to deal with difficult personalities, juggling multiple requests, fixing event planning mistakes, or balancing dozens of last-minute event changes.

While it can be difficult to avoid the hectic work environment and insane work schedules that many planners face, identifying and avoiding planning faux pas will help reduce unwanted stress. Here’s a list of some of the common mistakes event planners commit and how to avoid them.

1. Early Starter Programs

The success of an event can be negatively affected by securing a venue late, skipping a walkthrough, or failing to practice the tech cues. Accepting events with short turnaround times could lead you to present less than your best.

2. Do Not Ignore Competing Events

Planners are often approached by clients who have specifics for their event in mind, such as a date, location, or design. Planners will always try to accommodate their client’s wishes, but it is crucial to not book dates blindly. Booking a venue and agreeing on a date without doing further research can cause problems that could affect the success of an event, accommodation availability, and attendee experience.

3. Testing Your Technology Is Important

It is important to practice any event that involves digital presentations, lighting, sound or other cues. Failure to test cues and ensure that presentations work properly can lead to disruptions at the event. This could damage the professional reputation of the company, brand, or team organizing the event.

Rehearsals are important for virtual events, but they’re also vital to the success of in-person events. rehearsals can be crucial for the success of virtual events but they are also essential to in-person events.

4. Ignoring Local Laws and Regulations

The rules and regulations vary from city to city and town to town. Event planners need to do their research on local policies, regulations, and restrictions to avoid being charged expensive fines for breaking policies. The event planner could receive a ticket, or they may risk damaging their relationship with other venues. is founded by Daniela Alvarez, a wedding planner based in Tampa, Florida dedicated to creating the most beautiful and memorable weddings for her clients. She is passionate about all aspects of wedding planning, from helping you with the vision and theme of your wedding to crafting the perfect timeline for your big day.